TL;DR: The Bottom Line
Managed Print Services (MPS) is an all-inclusive program that shifts the entire burden of managing your print environment from your team to ours. We bundle automatic toner fulfillment, proactive service, all parts, and labor into a simple, pay-per-click model. This frees up your IT team, eliminates downtime, and gives you a single, itemized invoice for all your print-related costs.
Is Your Team Wasting Time on Printers?
Is your IT department spending more time fixing printer jams than on strategic projects? Are your office managers constantly ordering toner for a dozen different machines? Printer-related issues are a major source of hidden costs and frustration, pulling your team away from their real jobs.
But what if you could eliminate that hassle? What if you never had to order toner again? And what if your printer was fixed before you even knew it was broken?
That is the core benefit of a Managed Print Services (MPS) contract. It’s the simplest way to take control of your entire print environment, cut hidden costs, and free up your staff.
What is Managed Print Services (MPS)?
In simple terms, Managed Print Services is an all-inclusive program designed to manage every aspect of your business’s printing—from copiers to desktop printers—through a predictable, all-inclusive, cost-per-page program. It’s most often bundled with a lease but can also be applied to equipment you already own.
Instead of buying supplies and paying for service on an as-needed basis, an MPS contract covers everything. You only pay for what you print, and all the management and maintenance is handled for you.
What’s Included in an MPS Contract?
A comprehensive MPS contract from Bishop Business bundles all the essentials:
- Automatic Toner & Supply Replenishment: Our software proactively monitors your toner levels and automatically ships new cartridges before you run out. You’ll never have to place a supply order again.
- Proactive Maintenance & Repair: We monitor your devices for error codes and potential issues. We often dispatch a technician to fix a problem before it causes downtime, not after.
- All Parts & Labor: Whether it’s a major component like a fuser or a simple roller replacement, all parts and the certified technician’s labor are covered. No exceptions. No surprise repair bills.
- Full Fleet Management: We don’t just cover your main copier. An MPS plan can cover your entire fleet of desktop printers and multifunction devices, regardless of brand.
- Consolidated, Itemized Invoicing: Forget five different invoices for toner, service, and parts. You’ll receive a single, simple-to-understand invoice for all your devices, itemized by your usage.
- Free Up Your IT Team: We take printer problems completely off your IT team’s plate, allowing them to focus on critical business goals, not printer jams.
The Management Advantage: Before and After MPS
The difference in your office’s efficiency and your budget’s predictability is night and day.
More Than Just a Budgeting Tool
While the financial predictability is the main draw, an MPS contract offers other powerful benefits that improve your office’s efficiency. By proactively monitoring your equipment, we can often detect and fix a potential issue before it causes a major breakdown, significantly reducing the costly downtime that hurts your team’s productivity. It’s a key part of the “peace of mind” that comes with a modern equipment strategy discussed in our The Ultimate Guide to Leasing vs. Buying a Business Copier.
Your Local Partner in Simplified Office Management
Ultimately, a Managed Print Services contract is about more than just printers—it’s about simplifying your operations so you can focus on what your business does best. At Bishop Business, we don’t believe in one-size-fits-all solutions. Our team works with businesses across Nebraska and Kansas to analyze their unique print needs and craft a tailored MPS program that delivers maximum value and budget predictability. We handle the complexities of your print environment, so you don’t have to.
Frequently Asked Questions (FAQ)
Q: Is MPS only for large businesses with many printers?
A: Not at all. MPS is completely scalable and provides significant benefits for small businesses with just one or two devices by consolidating their costs and service into a single, manageable program.
Q: How is the monthly cost calculated?
A: Your cost is based on a pre-determined, all-inclusive ‘cost-per-page’ rate. At the end of the month, we read your machine’s meter, and your invoice reflects your actual usage. Your monthly bill will fluctuate based on your print volume, but you only pay for what you use, and all service, parts, and toner are included in that per-page cost. This eliminates surprise repair bills.
Q: Can I get an MPS contract for a copier I already own?
A: Yes. We can absolutely create a comprehensive MPS agreement for customer-owned equipment, giving you the same all-inclusive service and budget predictability. Contact Bishop Business for a Quote.