Jet Linx is Flying at Mach 1: When you run a successful professional service operation, your monthly accounts payable and receivable process can take considerable time to complete. If you are still managing your accounts with paper, there’s a better way. Learn how private jet membership and aircraft management company Jet Linx Aviation took its accounts payable process to new heights by switching to an electronic system.
TL;DR
Jet Linx Aviation was processing more than 13,000 invoices each month using paper-heavy workflows, manual data entry and disconnected software systems. Bishop Business implemented a Laserfiche-based accounts payable solution that automated document capture, routing and approval, reduced processing delays, improved communication and eliminated the need for physical invoice storage. The result shows how accounts payable automation can turn a slow, manual process into a faster, more reliable digital workflow.
About Jet Linx
Jet Linx Aviation operates 17 locations nationwide, serving 1,600 members and managing more than 90 aircraft. Before working with Bishop Business to go paperless and streamline their operation, Jet Linx processed more than 13,000 invoices every month.
What Kept Jet Linx’s Accounts Payable System Grounded
Every month, Jet Linx would retrieve, scan, and mail paper invoices to its members and aircraft owners. These records were manually entered into the company’s two main software systems, which were unable to communicate with each other. If the company received electronic invoices, staff printed them to be processed and filed. Together, this process took hours every week to complete.
In addition to hours of manual data entry and paper use, lead maintenance technicians across the company’s 17 locations had to communicate across departments to approve and process payable invoices. This process could take months, resulting in delays in processing payments for vendors and sometimes, credit holds on Jet Linx accounts. The aviation company needed a solution.
Prepared for Takeoff with Electronic Accounts Payable
Jet Linx worked with Bishop Business to streamline their accounts payable operation. We developed a fully automated, paperless solution with our partner Laserfiche to bring an end to the turbulence. With Laserfiche, Jet Linx seamlessly integrated their software systems to allow team members to efficiently communicate, manage workflows, and approve work orders. The integration has reduced processing times and improved communication between associates and clients.
Using the Quick Fields function in Laserfiche, the Jet Linx team simply scans documents and lets the system do the rest. The software automatically identifies and places the document in the correct folder, ending monotonous and time-consuming manual data entry. Additionally, the Workflow function ensures timely and accurate processing.
Before switching to an electronic accounts payable system, Jet Linx stored paper records in filing cabinets, physically filing every invoice. The company maintained offsite storage to house these records. With Laserfiche, all documents are stored electronically, eliminating the space, time, and cost required to maintain paper records. Jet Linx has reclaimed valuable resources to use in more powerful and exciting ways. “The limits of Laserfiche are purely based on what can be thought of and designed by the user,” reports Jet Linx Director of IT Jeremy Parks. “We are now exploring a number of projects in which we will be using its tools to improve the way we do business, with more opportunities coming into focus every day.”
To discover how switching to an electronic process with Bishop Business could revolutionize your operations, you can get in touch with Bishop Business today.
Ready to automate your accounts payable process?
Bishop Business can help you evaluate how invoices move through your organization today, identify unnecessary manual steps and design a workflow that improves speed, visibility and accuracy. Call Bishop Business at 402-537-8000 or connect with our Enterprise Content Management team.
AP Automation Today Goes Beyond Scanning Invoices
Digitizing invoices is only the first step. Modern accounts payable automation can capture invoice data, route documents for approval, enforce business rules, track workflow status and connect information across systems.
Bishop Business uses Laserfiche to help organizations design processes around the way their teams actually work—not simply replace paper with PDFs.
Jet Linx AP Automation at a Glance
17 locations
1,600 members
90+ managed aircraft
13,000+ invoices processed monthly
Two disconnected software systems
Paper-heavy approvals and storage
After Automation
- Electronic invoice storage
- Automated document classification
- Faster approval routing
- Less manual data entry
- Better communication across locations
- Reduced physical storage requirements
Frequently Asked Questions About Accounts Payable Automation
What is accounts payable automation?
Accounts payable automation uses software to reduce manual work involved in receiving, entering, routing, approving and storing invoices. It can help organizations move from paper-based processes to digital workflows.
How can accounts payable automation improve invoice processing?
Automation can reduce manual data entry, route invoices to the correct approvers, track workflow status and help prevent invoices from getting lost or delayed. In the Jet Linx case, Bishop Business used Laserfiche to integrate systems, automate document handling and improve approval workflows.
What problems can a paper-based accounts payable process create?
Paper-based AP can lead to repetitive data entry, filing costs, lost documents, slow approvals and difficulty coordinating across departments or locations. Jet Linx experienced delays that sometimes contributed to vendor credit holds.
Can accounts payable automation connect separate business systems?
Yes. Workflow platforms can help move information between systems that do not communicate well on their own. Bishop Business used Laserfiche to help Jet Linx coordinate information across its software environment.
What is Laserfiche used for in accounts payable?
Laserfiche can automate document capture, classification, routing, approvals and storage. Bishop Business’s current ECM offering also emphasizes automated data entry, integrated workflows and business process automation.
Can AP automation reduce physical document storage?
Yes. Once invoices and related records are securely digitized and managed electronically, organizations may be able to reduce filing cabinets, offsite storage and the labor associated with maintaining paper records. Jet Linx eliminated physical invoice storage after implementing its digital workflow.